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Meet Aria, the AI Agent for Recruiting Coordination.

Automate the most complex interview scheduling workflows and increase your coordination speed by up to 7x.
Book a demo
Our vision

Today’s automated
 scheduling tools—aren’t.

They promised you automation. So why does your team spend hours each week in manual workflows and DMs?
Traditional scheduling tools
Promise streamlined scheduling but require repetitive tasks, excessive clicks and tabs, and time-consuming workarounds.
Weekly calendar view with colorful blocks representing different timed events from Monday to Friday.
AI-first scheduling with Aria
Turns complex workflows into one-click approvals—freeing you from repetitive tasks while maintaining accuracy & control.
Candidate Jamie Reynolds moved to Onsite stage with notifications about scheduling and interview confirmations.

Aria automates the manual work that slows down your coordination process.

Guide's AI RC agent, Aria, reduces complex scheduling workflows into single click approvals. You always remain in control for perfect accuracy.
Panel interviews

Purpose-built for complex scheduling scenarios, Guide AI finds the optimal time slots and interviewers instantly, with perfect accuracy.

Guide AI learns individual interviewer and recruiter preferences to account for the most complex and personalized interview requirements.

Hiring app screen showing candidate Jamie Reynolds progressing to onsite stage with interview scheduling notifications.
Rescheduling

When an interview is declined, Guide's AI automatically finds a replacement interviewer, updates calendar files and notifies everyone.

Guide's AI learns from decline reasons by asking asking interviewers directly, reducing decline rates and minimizing last-minute cancellations.

Three notifications about coding challenge interviews, including declined interview and email scheduling options.
Interviewer conflicts

Guide's AI proposes and initiates chats with internal stakeholders on your behalf to negotiate for availability when calendar conflicts occur.

RCs and Recruiters have control and visibility over every interviewer interaction without leaving their ATS workflow.

Slack message asking to move SWE interview with conflict and proposed times and buttons to confirm or decline.
Calendar hygiene

Guide's AI proactively communicates with interviewers to keep working hours, OOO, time zone changes and load preferences up to date.

This reduces reschedules and increases interviewer RSVP rates.

App message about location change asking to update interview availability with workdays, hours, timezone, and buttons.
Hiring app screen showing candidate Jamie Reynolds progressing to onsite stage with interview scheduling notifications.
Three notifications about coding challenge interviews, including declined interview and email scheduling options.
Slack message asking to move SWE interview with conflict and proposed times and buttons to confirm or decline.
App message about location change asking to update interview availability with workdays, hours, timezone, and buttons.

Powered by Guide's enterprise coordination suite.

Guide's scheduling platform is built for the most complex interview processes and requirements, helping you streamline at enterprise scale.
Good Health website header with interview plan checklist and section titles for mission and resources.
Modern candidate portal
Empower candidates with a self‐service experience—customizable branding, easy scheduling, and real‐time interview updates.
Profile cards for interviewers Milo Nguyen and Amanda Wilson showing their daily and weekly progress bars.
Intelligent load balancing
Distribute interviews without manual work, preventing interviewer burnout and keeping your interview team happy.
Code Challenge interviewer pool showing Jonathan Branch with progress icons for five trainees.
Automated training paths
Automatically track and manage complex interviewer training programs from first step shadow to fully trained.
User interface for Interviewer Smart Match with Include IF Level 6 APAC and Exclude IF Level 1 filters.
Advanced interviewer matching
Automatically match candidates with the right interviewers every time based on skills, role, seniority, location and more.
User interface showing a message draft with Good Health logo and send button.
Branded candidate messaging
Deliver a polished, on‐brand experience from invitation to offer. Customize every touchpoint to reflect your company culture.
Bar graph showing 274 interviews rescheduled with a 223 increase from previous 30 days between Jan 25 and Feb 23.
Enterprise-grade reporting
Gain full visibility into your coordination pipeline. Track interviewer and coordinator efficiency, decline reasons and much more.

Eliminate hours of manual coordination work each week.

Integrates seamlessly with your existing tech stack.

Guide integrates with your current tools for an easy and seamless launch.

ATS

Email

Calendar

Messaging

Video

Assessments

Loved by efficiency-obsessed talent teams across the world

138 hours
Weekly coordination time saved
"We used to spend a crazy amount of time juggling calendars. Guide freed up countless hours a week for us and significantly increased the bandwidth of our coordinators."
Stephanie Lehman
Recruiting Manager at Glossier
“We get email after email from candidates saying, ‘This is so cool! I’ve never seen anything like this before.’ And it's more automated than any tool we've used in the past. We're huge fans.”
Kimberly Prelosky
Senior Manager of TA Operations at Duolingo
“Guide is like having another full-time scheduler on staff. We can't live without it."
More customer stories

Enterprise-grade security & trust.

We're committed to keeping your data safe. Guide follows the strictest standards for storage, transmission, and sharing of your data.
Blue circle with twelve yellow stars in a ring surrounding white text GDPR in the center.Blue circular AICPA SOC seal with text 'SOC for Service Organizations' and website aicpa.org/soc4so.
SOC 2 Audited & Certified
Independently verified security controls for data handling, ensuring compliance and trust at enterprise scale.
GDPR & CCPA Compliant
Global and state-level protections for personal data, maintaining user privacy from collection to deletion.
Encryption & Access Controls
All Guide data is encrypted at rest and in transit, with strict user permission controls that every customer can count on.

An open letter from our CEO

A new era for recruiting coordination.

Welcome to the age of AI-powered, human-centered recruiting coordination.

A year ago, we had a theory at Guide: if we could automate the most tedious parts of the interview scheduling process, coordination speed would double and the interview experience would improve for everyone.

Today, that theory has become reality—we’ve reimagined Guide from the ground up with automation and precision in its DNA.

Guide’s all-new AI RC assistant helps TA teams schedule at nearly ten times the speed of traditional scheduling tools with human-quality accuracy. With Aria, we’ve built the Iron Man suit for RCs—automating the grunt work that slows down coordination while RCs remain in the driver seat with full control.

Human centered, AI-powered—a future we believe in deeply at Guide.

I’m so excited for you to experience an all-new way to coordinate. Come on in—we’d love to show you around.

Troy Sultan
CEO & Co-Founder